Crewing Notes

These notes are an ‘aide-memoire’ – if they don‘t make sense, please ask for training!

Attendee List for Online Bookings

To print the attendee list in advance:

  • sign in at with e-mail ‘’ (password is on the WhatsApp Cambsdance Crew group info)
  • from the ☰ menu, select ‘Scheduling’, and select ‘View attendees’
  • to print a list without contact details (for privacy), from ‘Options ▼’ select ‘Export to CSV’; open the downloaded CSV in a spreadsheet, delete columns other than the name, and print it
  • if that‘s not possible, simply select the ‘print’ option, and the list will be printed with e-mail and phone

Hills Road Venue Setup

The caretakers have bags with the lights, 4-gang extensions, water jugs, and mic & cables for the sound system music in their caretakers‘ cupboard. They normally leave them out on the table before 6:00.

Sound system

There is a mobile lectern which works well for teachers to set their computers up on to plug in to the sound system. Some teachers prefer a lower table.

Many teachers have sound equipment which accepts a pair of RCA Phono connectors (e.g. Traktor Z1). Use the 2×RCA-Phono — 2×¼”-jack cable from the Cambsdance equipment, plugging the RCA Phono connectors into the Z1, and the ¼”-jack-plugs into Channel 8 of the college mixer.

If the teacher has sound equipment which accepts a 3.5mm stereo jack plug (e.g. direct into a laptop), there is a 3.5mm stereo jack — 2×¼”-jack cable in the Cambsdance equipment.

If the teacher is using Cambsdance‘s microphone, plug it into the balanced XLR socket of Channel 1. Otherwise, they should know how to connect their microphone to the mixer.

As a starting point, set all dials / sliders to ‘0’…

  • except: adjust GAIN for channels in use (music & mic) so that the ‘clip’ light barely flickers at top volume (probably around 7 or 8 (3-o’clock), but dependant on teacher‘s equipment)
  • including: ‘EQUALIZATION’ LOW / MID / HI dials, & 9-band EQ sliders, all to 0dB; unless you know how to shape EQ!
  • set unused channel sliders to −∞ (keep music & mic individual channel volume sliders at 0dB)
  • set the ‘pan’ knobs to ‘C’ (‘centre’, 12-o’clock)
  • note especially the ‘EFX TO MAIN’ can cause hum if it‘s not at 0!

Teachers may want to adjust music / mic channel level sliders to adjust relative volumes, and/or may want to adjust master level sliders to their preference.

If you are familiar with EQ, adjust the EQUALIZATION to teacher‘s preferences.


There are sockets in each of the 4 corners of the hall; plug 4-gang extensions into each of them.

Then distribute up-lighters & fairy lights at will!


Going from the performance hall out to Purbeck Road there is a building on the left with a water fountain just inside on the left, which can be used to fill water jugs.

Hopefully people will bring their own bottles, and can refill those from the water jugs, but there are also some paper cups (and sharpies to mark them) for anyone who hasn’t got a bottle.

Welcoming dancers

This is now easier since dancers now pre-pay rather than paying at the door, but harder since there are multiple entrances; welcome everyone, and especially anyone new – and try to check all dancers are actually on the attendee list!

Suggest to dancers they leave leave bags / clothes to under the table, or to the right of the entrance, so that they are less intrusive.

Packing up

The caretakers like to be gone by 9:00 – they’ve been wonderful to us, make it easy for them to get home! No-one should be on premises after 8:55 🙂

Leave everything as you found it, and leave the equipment bags on the table for the caretakers to put back in their cupboard.

From Julian

For the ‘right-brainers’ among us, Julian has offered the following as guidance for setting up the sound system:

The long navy blue lead sails over the sea
And plugs in its Long John lead end to the Hills road boat deck whilst pissed floating in the channel,
8 sheets to the wind.
The short end of the long John blue lead jacks off into the Teachers whiskey Laptop skiff that sings the music sounds.

Mike, the microphone for the teacher, is afloat and seductively singing a sea shanty in the channel 1 side of the deck.

The deck lights up and hums a sweet happy tune when its its joy switch at the middle of the bottom at its rear end is fiddled with turning it on.

All the little round dials on the deck point to 12 noon.

The volume sliders, on the bottom right starboard sided the deck, turn the sound up ’n down.

If the speakers sound rum and a bit on the hiss, the equaliser slides above the volume sliders them quietly sober them up by balancing them on the mast at zero.

With the teachers musical skiff afloat in channel 8 whilst softly singing Mike’s sea shanties on channel 1, the deck gets extremely excited when its twin volume sliders slip up the deck, increasing the volume higher and everyone begins jiving, writhing and wriggling to dancing ecstasy.